Leading film distributor Elevation Sales’ current server was reaching the end of its life, which meant it needed increasing amount of maintenance, and was more likely to fail at a crucial moment. As a small business, Elevation Sales (part of the Studio Canal group) ran all its business services, from accounts to email, from one server. This led to disruptive downtime across the whole organisation whenever any service had to be maintained or restarted.
As Elevation’s technology partner for the past 10 years, we recommended the following, based on our knowledge of their business:
- replacing the server with a modern, energy efficient model that would support virtualisation
- moving their email to the cloud using Microsoft’s Office365 service.
For an organisation with standard security requirements like Elevation Sales, public cloud products such as Office365 are a highly cost-effective solution. They offer users access to their email from anywhere and on any device, all for a monthly fee.
Maintaining the organisation’s other business services on a virtualised server meant that each service would behave as a stand-alone server, despite all being hosted on the same piece of hardware. This means that rebooting the finance server or maintaining the CRM system would no longer affect any other business services.
How we did it
The process of migration always starts with a comprehensive audit to understand how many mailboxes exist in the organisation and what they are for, as well as which devices are currently used to access it. Often the software on phones or tablets needs to be updated or configured to use Office365, so it was important for us to understand Elevation’s email processes and user preferences.
We then ensured that the synchronisation between the Elevation network and the cloud was in place before scheduling a convenient date and time to switch over to the cloud. This is always done out of hours to minimise disruption, and our engineers were on site early the next morning to ensure that any teething issues were ironed out swiftly.
“Stripe OLT made the whole process simple and easy,” comments Beatrice Cura of Elevation Sales. “It was so smooth that many of our users didn’t even notice the migration had happened. Now they are really starting to enjoy the additional cloud features, and our monthly costs have gone down significantly.”
To find out how we can help with your Office365 or other cloud migration, call us on 0207 043 7044 or email firstname.lastname@example.org.