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Cloud adoption at its best – Unique Sports Management (case study)

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Whereas a few years ago a common pattern for growing organisations was to progress from standalone machines to their own on-premise infrastructure, these days a more usual narrative is for companies to be cloud-based from the beginning. There are huge advantages to moving straight to a fully cloud-based set up, including keeping costs low and complete flexibility about work locations and data access.

However, the proliferation of cloud-based tools for all sorts of business purposes means that if anything, it is even more vital to take a strategic approach to putting in a suitable cloud-based infrastructure. Careful planning can allow you to take full advantage of the range and variety of tools available without building in unnecessary complexity.

Unique Sports Management

Unique Sports Management is a fresh and dynamic agency representing some of the most exciting and talented individuals in UK football. It operates with around 28 people spread across home and two busy offices, working on a mixture of Macs and PCs.

In common with many other businesses, USM started with a collection of stand alone laptops and desktops, with users working with a mixture of cloud and local storage to share files. This led to problems with collaboration and security, as well as difficulties in ensuring that each machine was up to date with security patches and software, and suitably encrypted to prevent confidential information leaking in case of theft or loss. The company was keen to deal with these issues and move to a more centrally managed system, and asked us as their preferred IT supplier to help.

We worked closely with USM to analyse their business processes and come up with a cloud-based infrastructure that would suit their budget. The company was already using Microsoft’s cloud email product Office365, which meant they could access file storage and sharing application Sharepoint for no additional cost. Combining this with an Azure virtual server gave them cutting edge applications in a secure and scalable environment. We set up the Sharepoint site library and collections to mirror their business processes, and migrated all their data to the new system.

Martin Fauvel, USM’s Head of Operations, said “Managing our technology was becoming increasingly time-consuming and complex, and our people were unable to collaborate effectively as they were wasting valuable time finding specific files. Stripe OLT cut through the complexity to build a simple, secure cloud infrastructure enabling us to access all our data from any device, at any time. This has transformed our business.”